McGowanPRO Professional Liability Blog / Resources / Articles

Rita Keller - Accounting Today 100 Most Influential People

Posted by Tom Henell on Thu, Sep 15, 2011 @ 09:27 AM

Congratulations to long-time NAPLIA friend, Rita Keller, for being named to Accounting Today's 100 Most Influential People.

Rita Keller and NAPLIA Partner, Stephen Vono

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Rita is a Social Media maven who brings her high energy and fresh ideas to CPA Firm Management.  She is a well respected speaker across industry conferences and we recommend keeping up with her through her blog and/or facebook page.

We commend Rita on her ideas of challenging the status-quo and bringing fresh insight to CPA Firm Management.

More from Rita:

Do your professionals know what to do when a client is unhappy?

Tags: accountants, cpas, professional liability, Rita Keller

NAPLIA named to the Inc. 5000 for 2011

Posted by Tom Henell on Thu, Aug 25, 2011 @ 09:02 AM

We hate to take space to blow our own horn, but we at NAPLIA are extremely proud to be recognized for the fourth consecutive year as one of the fastest growing private companies in America.

http://www.naplia.com/Naplia/inc500.html

What does this mean for you?

You can be confident that you are working with a nationally recognized company that has been successful through our dedication and service to our clients.  We like to think we are changing the way professionals buy insurance.

NAPLIA is committed to providing you with a better buying experience for your Professional Insurance by:

  • Providing Choice
  • Providing Education & Resources
  • Providing Experience & Expertise
  • Providing Quality Service

Backed by a track record of success and national recognition.  We can confidently say that "no national agent can match our personal service, and no local agent can match our national recognition".

Contact us today for more information about your professional liability insurance, errors & omissions, or other professional insurance needs!

Tags: accountants, Data Breach, cpas, employee dishonesty, errors & omissions, professional liability, Employment Practices Liability

Insurance claims for data theft worldwide jumped 56% last year

Posted by Tom Henell on Tue, Aug 16, 2011 @ 08:57 AM

According to a recent newsletter from Willis, data production is growing at an exponential rate (currently compound annual 60%) and that claims for data theft worldwide jumped 56% last year.  

In our experience, questions regarding insurance coverage for data security and identity theft are increasing daily.  Professional liability policies are intended to cover errors or omission in the delivery of professional services.  The question that often arises is, if data is lost or stolen outside the office (i.e. theft of a laptop computer) is there a connection to the delivery of professional services?

In addition, first-party expenses often triggered by state security breach laws are generally not covered under a professional liability policy.  This is the direct cost of client notification and credit monitoring that can run between $5 - $50 per client.

Download NAPLIA's White Paper on Information Security & Cyber Liability to learn more about essential steps to protecting your firm.

Tags: accountants, Data Breach, Information Security

Compelling Reasons to consider Employee Dishonesty

Posted by Tom Henell on Fri, Jul 15, 2011 @ 08:23 AM

As a provider to professional service firms, we continue to see an alarming increase in employee related fraud claims.

Although these claims are not limited to a particular size of firm, small companies can be especially effected by theft and embezzlement because they can’t afford extensive safeguards and aren’t large enough to absorb losses. Consider too, your Office Package policy (BOP) likely does not provide coverage if the theft is of your client funds, or if the theft is by a third party (non employee). 

The increasing trend in workplace fraud and the relatively low cost of these policies, makes Employee Dishonesty Insurance a coverage that we recommend highly to each of our clients.  Here are more compelling reasons to consider this coverage:

Fraud & Embezzlement is on the rise

According to the Association of Certified Fraud Examiners (ACFE), business losses from fraud and embezzlement exceed $400 billion per year.

It can happen to you

Most employers have a hard time imagining their employees stealing from them, but the reality is many businesses suffer significant financial loss at the hands of long-time trusted employees.

Coverage for your client’s funds

For most (accounting & financial) firms, your exposure is not your own assets, but those funds which you have control of for your clients.

Employee dishonesty policies can provide coverage for theft (by your employees) of client funds in your control.

Crime Coverage

In addition, Employee Dishonesty offers optional crime coverage for theft of your property by non-employees such as forgery, burglary, robbery, and computer fraud.

Automatic ERISA Bond Coverage

Many of the Employee Dishonesty policies that we offer include ERISA Bond coverage.  This eliminates your need to maintain a stand-alone ERISA bond.

Employee Dishonesty Insurance protects the employer (you) from financial loss due to the fraudulent activities of your employees.

More Employee Dishonesty FAQ's

More Information

Tags: accountants, cpas, employee dishonesty

How CPAs Can Recognize & Avoid Unauthorized Practice of Law

Posted by Tom Henell on Thu, Jun 30, 2011 @ 09:34 AM

CPAs cannot practice in any area that falls under the purview of “the law.” It is prohibited. Therefore, it is important for CPAs to identify the boundaries established for the practice of law in those areas where CPAs might find themselves working, whether on their own or in collaboration with counsel. A clear understanding of this boundary can keep a practitioner away from a particularly nasty form of trouble, the unauthorized practice of law. A clear understanding of the demarcation can help facilitate collaboration and strategic alliances between attorneys and CPAs that best serve their clients.

Read the full article by Jonathan S. Ziss, JD, partner with Goldberg Segalla LLP in Philadelphia

Tags: accountants, cpas, professional liability

Understanding professional liability policy conditions

Posted by Tom Henell on Fri, Jun 24, 2011 @ 10:09 AM

Understanding your Professional Liability policy Conditions is an essential element of your professional liability coverage.

NAPLIA partner, Stephen Vono, outlines when being helpful can backfire.

Many professional liability policies have a condition that prohibits (except at your own cost) making any voluntary admission of liability, settle any claim, assume any obligation, and/or agree to any means of resolution to a dispute without carrier consent. Violation of a policy condition may impact your rights under your policy and limit coverage.

Read Stephen's story to learn more...

Tags: accountants, cpas, professional liability

Laptop Security – Important Steps to Mitigating Risk

Posted by Tom Henell on Wed, Jun 08, 2011 @ 03:00 PM

Modern technology allows us to enjoy a more mobile workforce.    With Laptops, Tablet Computers, Smart Phones, and other devices we are able to access work from virtually any location.  However, these devices also expose companies to new risks previously not experienced by a desk-bound workforce.

Here are several simple steps to consider to protect your mobile computers, and mitigate your personal, and professional exposure.

  1. Identify your potential exposures.  The first step is to simply acknowledge that you may have weaknesses in your network security and take the time to identify them.  This process will require some research on your part, but is well worth the time.  For more information, download our recent White Paper: Information Security & Cyber Liability: Essential Steps to Protecting your Firm
  2. Use visible locks on laptops in your office.  A number of cable style locks are available to secure laptops to a desk when in your office.  These will not prevent a determined burglar, but a high percentage of laptop thefts are snatch & grab and can be prevented with a simple lock.
  3. Treat your laptop like a wallet or purse.  You would not leave your wallet sitting on your desk when you leave for the night, nor would you leave it sitting in the backseat of your car.  Laptops are prime targets for theft and simply keeping them out of sight will remove the temptation.  Lock them in your desk, and put them in your trunk if necessary.
  4. Do not store client data, passwords, or other important information on your laptop.  Only use laptops to access a server never store personal or confidential information, instead use the laptop as a portal to see but not store information.
  5. Keep your anti-virus software and firewalls updated.  In addition, make sure that laptops are encrypted to prevent access, as well as, have encrypted hard drives.
  6. Consider laptop tracking & recovery software.  There are several programs now available that can track, locate, and remotely delete files from stolen or lost laptops.

Not convinced?, read an actual claim scenario by one of our clients.

Tags: accountants, Data Breach, Information Security

Liability Insights for Accounting Firms - Free Seminar

Posted by Tom Henell on Fri, May 20, 2011 @ 09:53 AM

Gary Sutherland, CEO of NAPLIA will be speaking on Cyber Liability and Information Security at an upcoming seminar in Massachusetts, hosted by LeClairRyan.

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Technology, government reform and new case law all play critical roles in new pitfalls for even the most well-seasoned accounting professional. A solid knowledge base can help guide you where there's no real treasure map. Where do the risk factors lie? How can emerging technologies create potential security problems? What are the audit concerns with the SEC? Feeling a little foreign to the Foreign Corrupt Practices Act or Dodd-Frank? New regulations on the ADAAA were published by the EEOC - as an employer, do you need to know more? Join LeClairRyan for this free event to better hone your strategies to manage risk.

Learn more, and Reserve your space

Tags: accountants, Data Breach, cpas, Information Security

Why Value is more important than Savings

Posted by Tom Henell on Fri, May 13, 2011 @ 11:36 AM

describe the imageSaving money is important.  We all want to maximize our bottom line, and reducing expenses (such as insurance premiums) is a key element of any businesses budgetary goals.  However, there are certain products where an initial savings in premium can be disastrous in the long-run.  Insurance is one of these products.

This is not to say that selecting the most expensive insurance premium is always in your best interest.  The point is that insurance is, at its basic, a legal contract between the carrier (insurer) and you (insured).  Too often we see clients who make the decision to select a sophisticated legal contract that potentially impacts their entire practice, based upon a flawed set of criteria; price and/or relationship.

This article will provide a high level overview on why insurance should never be purchased based on price, or relationships.

The Value of Insurance

The reason professionals purchase insurance is to protect their practice against arising from errors or omissions in delivery of professional services.  Keep in mind, a firm does not always have to make a mistake for a client to sue and you would still need a legal defense against any allegations.  A claim against your firm can;

  1. Have a financial impact for the legal defense and potential damages
  2. Have a financial impact based on lost opportunities
  3. Have a financial impact based on personnel time & resources
  4. Have a financial impact based on public relations and reputation
  5. Have an emotional impact based on concern of all of the above

Your professional liability policy is intended to mitigate the impact on your firm by providing a legal defense and indemnification for damages you may incur.  The issue is that not all professional liability policies are the same.  As previously referenced, your insurance policy is a complex legal document that contains significant conditions, definitions, exclusions, and endorsements that define, amend, and exclude potential coverage.  If you purchase your coverage based on the cheapest premium without understanding the extent of coverage provided, you are not saving money, but in fact undermining the primary reason of purchasing insurance in the first place - protection.

At minimum, prior to purchasing professional liability insurance you should be able to identify:

  1. Who is covered under the policy - (named insured)
  2. What is covered under the policy - (professional services)
  3. What is not covered under the policy – (exclusions)
  4. What endorsements modify the policy coverage – (endorsements)
  5. Any potential gaps in coverage, and alternative coverage for such
  6. The financial strength and experience of the carrier

The Value of Relationships

You might believe that since you have an insurance agent they are responsible for all of the above, and you simply rely on their recommendation.  Yes and No.

Undoubtedly, your insurance agent does owe you certain professional obligations.  However, common law dictates that once you are in receipt of your policy, it is your responsibility to read and understand the policy.  Relying solely on your insurance agent can be a costly mistake.

It is an axiom that not all agents are the same.  You may have a client who is an insurance agent and because of that relationship, provide the professional courtesy for them to handle your professional liability insurance.  This too can be a costly mistake.  Insurance agents typically are “generalists” and professional liability is outside their comfort zone and expertise.  Understanding personal or commercial insurance is vastly different from understanding the nuances of professional liability.   Because of this, a number of the leading professional liability programs are only available to “select” agents.  General agencies do not have access to the entire marketplace, limiting your options.

In addition, a specialized agency will have direct relationships with the underwriters, claims personnel, and law panels adding more clout behind your coverage.

Common sense dictates that working with an expert is the soundest strategy.  Professional liability markets and trends change frequently.  Your agent should be your partner in providing you resources and education on these trends as they happen.  In addition, your agent should be able to provide you multiple options with enough information that you can weigh the differences and make an educated decision.

Measuring your Value

As a professional, maintaining professional liability insurance is essential to protecting your practice, and providing you peace of mind.  Your decision process in selecting insurance should be based on the value that you receive, as opposed to the cost of the insurance.

  1. Does the policy cover the services that I provide?
  2. Are all of my employees, partners, independent contractors, and others (past, present, and future) covered?
  3. Is the insurance carrier financially stable, and have experience in this industry?
  4. Does my insurance agent understand my business, the industry, and have a relationship with all of the carriers who serve the market?
  5. Does my insurance agent simply provide me just a policy every year, or do they keep me updated on trends and risk management items that are beneficial to my practice?

Honestly answering the above questions will ultimately help you save money, and maximize the value of your insurance.

“Price is what you pay, value you is what you get” – Warren Buffet

Tags: accountants, professional liability

Suits for Fees - ways to avoid them and the liability they create

Posted by Tom Henell on Mon, Apr 25, 2011 @ 03:30 PM

You’ve provided professional services for your client, delivered the work product, sent them a bill for your services, and…nothing. What do you do?

Collecting fees is a critical and often difficult part of your practice, and one which raises one of the most frequent and serious questions to our risk management hotline; Should I pursue litigation to collect my outstanding fees?

Proactively taking steps to reduce the potential for unpaid fees is your best defense to avoiding potential suit for fees. There are basic billing practices which, when implemented regularly and effectively, can dramatically reduce the number of collection problems your office will face.

Read more about the specific ways to avoid the liability created by suing your client for fees.

Tags: accountants, cpas, professional liability, engagement letters, suit for fees